Video Tutorial on Setting up Remote Learning Appointment Slots

• Use Google Calendar For Scheduling
• Google Calendar Appointment Slots 2020
• How To Create Google Calendar Appointment Slots
• Google Calendar Appointment Slots Google Meet

Here's a link to a video which reviews how to set up Google Calendar Appointment Slots. Each bookable slot then has a Google Meet in it, so students can book time to meet with you 1:1 during a period of remote learning. The video also shows how you might share the appointment calendar with your students, and shows what the process looks like to students.

How appointment slots relate to regular events

Reserve an appointment slot Click the link for the appointments page. You can find the link in an email, message, or calendar event that's been shared with you. Click an available appointment slot. On your computer, open Google Calendar. On the left click Search for people. Start typing someone’s name and choose the person you want to meet with. At the top left, click Create. Click Suggested times. If the guest you invited has shared their calendar with you, you'll see when they can attend. Guests in multiple time zones.

Go to your Google Calendar and click on a day to create an event. In the pop-up window, select Appointment slots (see top right of window). Name your appointments and enter the length of time for. Appointment slots will give you the ability to let other people book an appointment directly on your Google calendar. From a timeframe that you specify. This is useful for booking a 30 minute or one hour, or even a 15 minute time slot. Maybe you're a professor that has office hours.

Appointment slots in Google Calendar allow users to offer specific, limited hours during which they can be booked by students (or adults) with whom they have shared the link to their appointment slot web page.

When you create a block of appointment slots, the block initially shows up as a single event on your calendar. To confirm that an event is an appointment block, at the upper left corner of the event, find the Appointment block Appointment.

When someone reserves one of your appointment slots, the reserved slot shows up as an event on your calendar, and theirs.

Create an appointment block

Step 1 - Open Google Calendar.

Step 2 - Make sure that you're in Week view or any Day view.

Step 3 - Click anywhere in the calendar. In the event box that pops up, click Appointment slots.

Step 4 - Enter the details, including a title, and the duration of slots (10 minutes, 15 minutes, etc...) which will be bookable.

Step 5 - To add more information, like a location or more detailed description, click More options.

• Tip: If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.

Please don't Add guests to the appointment block!

Use Google Calendar For Scheduling

• Pro Tip: Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page (see below).

How to Invite others to reserve an appointment slot

After you've set up the appointment block, you can invite people to reserve a slot with a link to your appointments page (a web page which shows all of your available appointment blocks).

Step 1 - Open Google Calendar.

Step 2 - Click your appointment block and then Go to appointment page for this calendar.

Step 3 - Copy and paste the appointment page link from your browser.

Step 4 - Post this link to Schoology, or send this link to people who want to reserve an appointment slot.

Important Note! The bookable appointment slots themselves won't show the option to 'Join Google Meet', but once someone books an appointment with you the 'Join Hangouts Meet' option will automatically appear in the booked calendar event.

The Student view

Students can now reserve your appointment slots with the link you sent them.
Students simply click on one of these silver appointment slots to create an appointment with you.

Once created, that appointment looks like any other event on your calendar and includes a Google Hangouts Meet link for conferencing.Each individual student's name is automatically added to the appointment they book, as in the picture below.

You can use Google Calendar’s Appointment Slots function to create appointments that other users can book. For example, faculty can create office-hour or class-presentation appointment slots that students can then book themselves. This function creates an additional view of your calendar that only shows the available appointment slots. Visitors can then click on a time slot to book it. Then once a time is booked, the time is filled in and unbookable by others.

Note: Appointment Slots are currently only available to Google Apps users (i.e., not to personal Gmail users). Users must be signed in with their Daemen email to access the appointment slots.

There are several things you can do with appointment slots:

• Setting up appointment slots
• Adding others to the appointment
• Inviting others to book appointments

Setting Up Appointment Slots

1. Go to Google Calendar.
2. Click on the date you want to set the appointment slots for.
3. In the event box, click “Appointment slots”. Enter the event title, time frame, and slot duration then click save. For example: If you select the time as “9am-11am” and with “slots with duration of 30 minutes” then 4 appointment slots would be createdeach lasting 30 minutes during that time period.

4. Once saved, click on the appointment to edit the event and add additional details like location or description.

Adding Others to the Appointments

Google Calendar Appointment Slots 2020

Adding others to the appointments is not the same as inviting them to book an appointment. When adding someone to the appointments, they will be invited to every appointment so only add people who will be assisting with all the appointments (i.e. – if it is for an Office or Department, you may want to add others in the office so they can see the appointments).

How To Create Google Calendar Appointment Slots

1. Click on the appointment slots and select “Edit”. Enter their username in the “Add Guests” field (to the right).

Inviting Others To Book Appointments

You must set up the actual appointment slots before others can book them.

1. Go to Google Calendar.
2. Click the appointment slot event on the calendar, then click on “Go to appointment page for this calendar”.
3. Copy the calendar’s appointment page link found at the top of the page.
4. Email this link to people looking to book an appointment.

Google Calendar Appointment Slots Google Meet